A real estate transaction coordinator (TC) is a specialized administrative professional who manages all the paperwork, deadlines, and communication involved in a real estate deal from the moment an offer is accepted until the closing is finalized.
One of the primary responsibilities of a transaction coordinator is keeping the deal on schedule. A TC reviews the executed contract and creates a calendar of critical dates, including escrow deposit deadlines, inspection periods, appraisal contingencies, and loan approval dates. They send reminders to the agent and clients to ensure no deadlines are missed.
A real estate transaction involves many moving parts: the buyer, the seller, both real estate agents, the mortgage lender, the title company, and sometimes inspectors or HOA managers. The transaction coordinator acts as the central hub of communication, ensuring that everyone has the documents they need and is updated on the progress of the file.
Real estate is a highly regulated industry, and brokerages require strict compliance files before they will pay an agent's commission. A TC ensures that every required disclosure, addendum, and receipt is fully executed, legally compliant, and uploaded to the broker's system (like Dotloop or SkySlope) well before closing day.
While the agent handles the negotiations, the TC handles the logistics. If an inspection requires a repair addendum, the TC drafts it and gets it signed. If the title company needs an HOA estoppel certificate, the TC helps track it down. They coordinate the final walk-through and ensure closing documents are accurate.
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