Miami Real Estate Transaction Coordinator

Transaction coordinator fees in Miami typically range from $300 to $600 per transaction, depending on the complexity and services included. Most coordinators in Miami-Dade County charge a flat fee per file, covering contract-to-close coordination, document management, deadline tracking, and communication with all parties. Residential resale transactions often fall at the lower end of the range, while new construction, probate, or commercial deals may require higher fees due to additional complexity.

At WorkTC, our transparent pricing includes all essential services with no hidden fees. We serve Miami, Doral, Coral Gables, and all of Miami-Dade County with the same reliable, flat-fee structure. See what our clients say about our value and service quality.

What's included:

• Contract-to-close coordination
• Deadline tracking and compliance monitoring
• Document preparation and review
• Communication with agents, lenders, title, and inspectors
• Transaction status updates and dashboard access

For real estate agents in Miami, hiring a transaction coordinator often delivers significant value by reducing administrative burden, minimizing missed deadlines, and improving client communication. Agents who coordinate their own transactions typically spend 8-12 hours per file on paperwork, deadline tracking, and follow-up—time that could be spent prospecting, showing properties, or serving clients more effectively.

A skilled TC handles these details, reducing the risk of contract failures due to missed contingency dates or incomplete documentation. In Miami's competitive market, where agents often manage multiple simultaneous transactions, a TC provides the organizational backbone that keeps deals on track. Our clients in Miami-Dade County consistently report that the cost is offset by the ability to close more deals and provide better client service.

Whether you're working in Miami, Doral, or Coral Gables, professional coordination makes a measurable difference. Schedule a consultation to discuss how we can support your business.

Key benefits:

• Fewer missed deadlines and contract failures
• Clearer transaction status visibility for clients
• More time for revenue-generating activities
• Professional document management and compliance

A transaction coordinator in Miami manages the administrative and logistical details of a real estate transaction from contract acceptance to closing. This includes reviewing contracts for accuracy and completeness, tracking all contingency deadlines (inspection, appraisal, financing, title), coordinating with lenders, title companies, inspectors, and other service providers, preparing and distributing required documents, and maintaining clear communication with all parties throughout the contract-to-close process.

In Miami-Dade County, TCs must be familiar with Florida-specific contracts (FAR/BAR), local title company procedures, and county recording requirements. A skilled TC serves as the central point of coordination, ensuring nothing falls through the cracks during the transaction timeline.

We provide the same comprehensive coordination services in Miami, Doral, Coral Gables, and throughout all Miami-Dade County locations. Learn more about our process or schedule a consultation.

Core responsibilities:

• Contract review and deadline tracking
• Coordination with lenders, title, and service providers
• Document preparation and distribution
• Status updates and communication management
• Compliance monitoring and closing preparation

Effective transaction coordinators in Miami need strong organizational skills, attention to detail, and knowledge of Florida real estate contracts and procedures. They must understand Miami-Dade County-specific requirements, including local title company workflows, recording procedures, and common lender requirements.

Communication skills are essential—TCs interact daily with real estate agents, lenders, title officers, inspectors, and clients, often managing multiple parties with competing priorities. Technology proficiency is increasingly important, as modern TCs use transaction management software, digital document platforms, and communication tools to keep deals organized.

Finally, problem-solving ability and calm under pressure are critical, as unexpected issues arise in nearly every transaction. Our team brings decades of combined experience serving Miami, Doral, and all of Miami-Dade County. See our credentials and experience.

Essential skills:

• Florida contract knowledge (FAR/BAR)
• Miami-Dade County procedure familiarity
• Strong organizational and deadline management
• Clear communication across multiple parties
• Technology proficiency and problem-solving

A good transaction coordinator in Miami combines technical knowledge with proactive communication and consistent follow-through. They don't just track deadlines—they anticipate potential issues and address them before they become problems. They maintain clear, regular communication with all parties, providing status updates without being asked and flagging concerns early.

They understand the nuances of Miami-Dade County transactions, including local title company preferences, common lender requirements, and county-specific procedures. They use reliable systems and technology to ensure nothing is missed, but they also know when to pick up the phone and have a conversation.

Most importantly, they take ownership of the transaction timeline, treating each file as if their own commission depends on a smooth closing—because their reputation does. Read what agents in Miami-Dade County say about working with WorkTC, and see our awards and recognition for service excellence.

We bring this same level of professionalism to Miami, Doral, Coral Gables, and all locations we serve. Schedule a consultation to experience the difference.

Quality indicators:

• Proactive communication and issue identification
• Local market and procedure knowledge
• Consistent follow-through and reliability
• Technology-enabled organization
• Professional relationships with local service providers

In Miami, a realtor is a licensed real estate agent who represents buyers or sellers in property transactions, providing market expertise, pricing guidance, negotiation, and strategic advice. A transaction coordinator, by contrast, manages the administrative and logistical details after a contract is executed, but does not provide real estate advice, represent clients, or negotiate terms.

The realtor focuses on client relationships, property showings, market analysis, and deal-making, while the TC focuses on paperwork, deadline tracking, communication coordination, and compliance. Many successful agents in Miami-Dade County use TCs to handle the post-contract workload, allowing them to focus on revenue-generating activities like prospecting and client service.

This collaborative model works seamlessly in Miami, Doral, Coral Gables, and throughout South Florida. Learn more about how we support agents or schedule a consultation.

Key differences:

• **Realtor:** Licensed agent, client representation, negotiation, market advice
• **TC:** Administrative coordination, deadline tracking, document management, no client representation

Transaction coordinators are increasingly in demand in Miami and throughout Miami-Dade County as real estate agents recognize the value of delegating administrative tasks to focus on client relationships and business growth. The complexity of Florida real estate transactions, combined with high transaction volumes in South Florida's active market, has made professional TC services more essential.

Many top-producing agents in Miami-Dade County rely on TCs to manage their pipelines, and some brokerages now provide TC services as a standard benefit. However, experienced TCs with strong local knowledge and proven track records can be difficult to find, making it important for agents to establish relationships with reliable coordinators early.

We maintain capacity to serve agents in Miami, Doral, Coral Gables, and throughout Miami-Dade County. Check our availability and see what our clients say about our responsiveness and reliability.

Market factors:

• Growing recognition of TC value among agents
• High transaction volumes in South Florida
• Complexity of Florida contracts and procedures
• Limited supply of experienced, local TCs

Getting started with a transaction coordinator in Miami is straightforward. First, schedule a consultation to discuss your transaction volume, typical deal types, and coordination needs. Most TCs, including WorkTC, offer a discovery call to ensure a good fit.

Once engaged, you'll provide access to your transaction management system or share contract details, and the TC will take over deadline tracking, document coordination, and communication management. Many agents start with a single transaction to test the relationship before committing to ongoing coordination.

At WorkTC, we serve Miami, Doral, Coral Gables, and all of Miami-Dade County, and we make onboarding simple with clear processes and responsive support. Learn more about our services or contact us directly.

Getting started:

1. Schedule a consultation or discovery call
2. Discuss your transaction volume and needs
3. Provide contract details and system access
4. TC takes over coordination and communication

Finding a good transaction coordinator in Miami starts with asking for referrals from other agents, brokers, or title companies who work in Miami-Dade County. Look for TCs with proven experience in Florida real estate, familiarity with local procedures, and strong references from agents with similar transaction volumes and deal types.

Ask about their systems for deadline tracking, communication, and document management—reliable TCs use technology to stay organized and provide transparency. Inquire about their availability and capacity—a TC who is overloaded won't provide the attention your deals deserve. Finally, assess their communication style and responsiveness during the initial consultation.

At WorkTC, we're transparent about our processes, pricing, and capacity, and we're happy to provide references from agents we serve in Miami, Doral, Coral Gables, and throughout Miami-Dade County. Schedule a discovery call to see if we're the right fit.

Selection checklist:

• Local Miami-Dade County experience
• Strong references from similar agents
• Clear systems and technology use
• Appropriate capacity and availability
• Responsive communication and transparency

A transaction coordinator in Miami handles a comprehensive range of tasks from contract to closing. This includes reviewing the executed contract for accuracy and completeness, setting up the transaction file and timeline, tracking all contingency deadlines (inspection, appraisal, financing, title), ordering and coordinating inspections and appraisals, communicating with lenders to monitor loan progress, coordinating with the title company for title work and closing scheduling, preparing and distributing required documents and disclosures, following up with all parties to ensure timely completion of tasks, updating the agent and client on transaction status, resolving issues or delays as they arise, and preparing the final closing package.

In Miami-Dade County, this also includes familiarity with local recording procedures and county-specific requirements. We handle these tasks for agents in Miami, Doral, Coral Gables, and all locations throughout Miami-Dade County.

See our full service breakdown, read client testimonials, or schedule a consultation to discuss your specific needs.

Key tasks:

• Contract review and file setup
• Deadline tracking and monitoring
• Inspection and appraisal coordination
• Lender and title company communication
• Document preparation and distribution
• Status updates and issue resolution
• Closing preparation and coordination